| When | Action | By whom
|
| After current grants have been completed |
Review application questions/wording |
Committees, Trustees
|
| After current grants have been completed |
Update website application forms |
Administrator or Trustees
|
| Early in year |
Decide Application open and close dates |
Trustees
|
| Early in year |
Apply open and close dates to website application forms |
Administrator or Trustees
|
| Before grants open |
Review Committee Members database to remove redundant members and add any new members |
Trustees
|
| Before grants open |
Update Committee Members database |
Administrator or Trustees
|
| Before grants open |
Check Scribes have been nominated |
Administrator or Trustees
|
| Grants open |
Automatically based on open date set |
System
|
| 7 days before close |
Automatic email reminder sent to un-submitted applicants |
System
|
| Weekly while grants are open |
Automatic status (including portal login details) email to committee members |
System
|
| Grants close |
Automatically based on close date set |
System
|
| After close |
Committee deliberations |
Committee + Committee Scribe
|
After Committee deliberation
(Committee notifies trustees that they have finished) |
Trustee deliberations |
Trustees + Trustee Scribe
|
After Trustee deliberation
(Trustees notifies Book Keeper that they have finished) |
Book Keeper distributes funds |
Book keeper
|
| After Funds distribution |
Book keeper notifies Successful and unsuccessful applicants |
Book Keeper via System buttons
|
